PEPPOL is the abbreviation of Pan – European Public Procurement On-Line.
It is the name of the electronic data interchange protocol that establishes simpler communications between different organizations across countries.
Back then, there were many risks and issues when it came to procurement between government organizations with their suppliers. These limitations might not be solved with one-off interactions because the involved parties will need to set up the base from scratch again every time they transfer information.
What happened was that government entities only have limited suppliers who are familiar with their set of specifications. And it would be hard for new participants to enter their networks, hindering the growth of the economy and productivity.
The conventional order to send invoices has evolved over time. The introduction of PEPPOL services providers has definitely changed the world into a better one.
PEPPOL is a revolutionary protocol for safe, secure, and effective document interchange internationally. It is not actually new since this peppol access point provider has been there since 2008. However, the industry 4.0 significant changes in 2020 have pushed more businesses and companies to adopt the framework of PEPPOL to ease documents exchange, which won’t cause misunderstanding.
The actual objective of the PEPPOL network is to facilitate members with safe and secure lines to correspond documents between private and public organizations across the world.
But it is important not to conclude PEPPOL as the platform for e-invoicing and other types of document transfer. Instead, it is a network that links to existing platforms that organizations use. As we know, each organization might use unique CRM software in order to exchange documents with their partners. However, problems often arise when they make contact with international partners.
The PEPPOL network makes it possible for all members to send documents to other systems, eliminating the risks of misunderstanding and mishaps.
What problems does PEPPOL solve?
The procurement effectiveness is the main problem which the PEPPOL services can solve.
This revolves around e-invoicing, order documentation, delivery information, and other kinds of business documents.
Suppliers need to make the PEPPOL-compliant documents available, from which the products/services can be automatically conducted. In this case, suppliers won’t need to set it up from scratch because the framework is already there. Suppliers will be able to send the business files with a much simpler procedure.
Suppliers can attain direct advantages from it. As there is an increasing number of partners joining the particular network, it opens to a broader environment of clients. As time goes by, the competition will also be broader than before.
With the cross-border problems, suppliers were hardly scaling up. But since the commencement of PEPPOL services, they have able to scale up and increase the sales volumes more significantly. This is because all the problems that held them back from scaling up have been eliminated.
PEPPOL AP providers can also help involved parties to track products from the early phase to the final production. The series of products can be easily tracked down, preventing illegal variants from spreading around the market. This is beneficial to industries like health and pharmacy supplies, automotive, and so on.
What does PEPPOL consist of?
Although you heard it a lot in the e-invoicing troubleshooter, it is not necessarily an advanced e-invoicing platform. Instead, the PEPPOL is a set of specifications and rules that guarantee the interoperability between the linked parties.
To join with the PEPPOL network, one will need to link to a PEPPOL access point provider. The AP service is usually provided by e-procurement service providers like Galaxy GW.
The alignment of the PEPPOL network includes the notes between buyers and sellers, orders, catalogs, as well as invoices. Although PEPPOL became popular because it is an e-invoicing problem solver, it is also beneficial for the other relevant tasks mentioned before.
Documents can be called PEPPOL-compliant if they are made based on the specifications proclaimed in the BIS v2 -. You could also find further information on the official site or reach out to Galaxy GW staff for help.
What do NHS trusts need to know about PEPPOL?
When it comes to public procurement, NHS trusts must adopt e-invoicing by the European standard.
PEPPOL is the foremost specification to be followed to be aligned with the EU Directive demands. When entities are compliant with the PEPPOL, they will attain direct benefits from it. If you have yet to implement this in your company, you could consult with Galaxy GW for directions and solutions.
What is the easiest way to become PEPPOL compliant?
Although there are several providers offering the service, it is crucial to get the best services from the best provider, such as Galaxy GW. Talk to the company representatives today to get the best support for creating PEPPOL-compliant documents for your business.
Which countries use PEPPOL?
The adoption of this service has reached 39 countries in total. Since it all started from the European continents, it is sensible that 31 of them come from Europe. The other 8 include Australia, Mexico, Japan, Canada, South Africa, New Zealand, Singapore, and the US.
PEPPOL officials have given the certifications to various PEPPOL access point providers in these countries. You can easily look at the listed providers in each country along with the relevant authorities at the official site of PEPPOL.