With the fast adoption of the paperless concept, brands are moving their data to the cloud. Stakeholders keep investing heavily in cloud computing to offer robust and secure services.
Several businesses rely on Office 365 because of its many perks. It eliminates the need to pay expensive software and hardware costs upfront. More so, you have access to the latest MS Office version if you continue to pay the monthly fees.
The customers of this era take data privacy and security seriously. Let’s take a look at why you need to back up your organization’s Office 365 data.
· Protect your data in the event of security breaches
- 1 · Protect your data in the event of security breaches
- 2 · Recovery of deleted data
- 3 · Data recovery if hardware malfunctions or gets stolen
- 4 How to protect your business Office 365 data
Security breaches occur when unauthorized users have access to your Office 365 accounts. Cybercriminals usually employ different strategies such as social engineering and email phishing to convince unsuspecting users. Another tactic is to ask for a ransom to have access to your data.
The effect of viruses and malware attacks can be far-reaching. Brands of all sizes often grapple with the aftermath of data breaches. Apart from losing sensitive data, such brands may never regain customers’ trust.
Most of the organizations that have embraced the work-from-home culture are always looking for ways to mitigate security threats. Internal security threats also exist, and they can even make an organization to be more vulnerable to external security threats.
Backing up your Office 365 data will protect your data in this situation.
· Recovery of deleted data
Although the chances of losing your Office 365 data permanently are slim, we can’t overlook the possibility of losing data as a result of user error. A simple error can be costly.
However, backing up your Office 365 data can help you recover the files you lost due to accidental or intentional deletion.
· Data recovery if hardware malfunctions or gets stolen
Email providers often try their best to protect user data, but there’s no guarantee that some data will be totally recovered. There are several instances that devices start malfunctioning and data becomes corrupt.
You can rest assured that your data is safe if your mobile devices or PC gets stolen or lost. Data backup may be a basic requirement for your organization during litigation or to satisfy compliance requirements.
The right Office 365 data recovery service provider will understand and meet your needs.
How to protect your business Office 365 data
Hackers keep exploiting loopholes in the security configurations of organizations. Microsoft Office 365 is among the top productivity suites globally. It’s not surprising that hackers also take advantage of this platform.
Here are three ways to protect your business Office 365 data from both internal and external threats.
1. Train your employees
Every team member should be proactive about developing a security-first culture. Employee awareness training is a must whether your team members are working remotely or in-house.
Endeavor to restrict workers from accessing their Office 365 accounts by disabling their passwords whenever they stop working with you. Asides from that, ensure that you audit user behavior to detect unusual patterns.
2. Add an extra layer of security to your device
Relying on usernames and passwords alone to access accounts won’t cut it. This is because it’s common for individuals to use a single password for multiple accounts or passwords that are not strong enough.
Consider taking advantage of Multi-Factor Authentication (MFA) to give each user’s account a boost. The next thing is to activate Office Message Encryption which will come in handy for securing email communication within and outside your organization.
3. Prioritize proper device management
Office 365 comes with the opportunity to access data seamlessly across various devices. Nevertheless, this freedom may come at a cost, so it’s important to focus on adequate device management. It’s safe to leverage Office 365 Mobile Device Management for better security too.
Other steps you must take include avoiding public Wi-Fi, updating all your apps, and keeping your devices away from children.
With Office 365, you can have access to your data from multiple devices hassle-free. Proper configuration, adhering to industry best practices, and training your staff are commendable but they won’t be enough.
Besides, Microsoft Office 365 lacks the ability to differentiate between the deletion you made mistakenly or intentionally. It’s imperative to leverage Office 365 Backup service from a reliable third-party platform.